10 best construction document control software suites

Construction document control software helps construction teams manage contracts, drawings, and project documents efficiently. These systems make it easier to track revisions, ensure compliance, and share information in real time. With digital tools replacing paper workflows, teams can reduce errors, save time, and improve collaboration. Some platforms also integrate with project management systems and use AI to identify key contract dates and milestones, making it easier to keep projects on schedule and organized.

See why businesses are rushing to SignTime’s feature-packed contract repository system.

What is document control software?

Document control software is a system that organizes, stores, and tracks construction project documents. It ensures that all team members are working with the most up-to-date drawings, contracts, and approvals. By centralizing information, it reduces the risk of errors and miscommunication that can delay projects.

These systems often include version control, access permissions, and audit trails. Teams can see who made changes and when, which helps maintain accountability. Some solutions also offer mobile access, allowing on-site personnel to view or update documents from any location.

Advanced document control software can integrate with project management tools and AI features. This allows for automated reminders, identification of contract milestones, and streamlined workflows. Such capabilities make project management smoother and help teams meet deadlines without confusion.

Why do construction companies use document control software?

Construction projects involve many stakeholders, including contractors, engineers, and project managers. Without a centralized system, documents can be misplaced or outdated, leading to errors and delays. Document control software ensures that everyone is working from the same set of information, reducing confusion and miscommunication.

These systems improve collaboration by allowing multiple team members to access, edit, and comment on documents in real time. They also help maintain compliance with industry standards and contractual obligations. By keeping all documentation organized, teams can respond quickly to audits or regulatory reviews.

Construction companies also use document control software to save time and reduce costs. Automated workflows, notifications, and version tracking minimize the need for manual checks. With digital document management, teams can complete projects more efficiently while maintaining accuracy and accountability.

What are the different types of document control software

Document control software comes in several forms to meet different project needs. Cloud-based solutions allow teams to access documents from anywhere and provide real-time collaboration. On-premise software stores files on local servers and can offer greater control over security and customization.

Some systems are designed specifically for construction, with tools for managing drawings, contracts, and approvals. Others are general-purpose document management tools that can be adapted for construction workflows. Teams should evaluate which type fits their project size, complexity, and collaboration requirements.

Integration capabilities are another key consideration. Advanced software can connect with project management platforms, AI tools, and mobile applications. This enables automated reminders, document tracking, and intelligent identification of important contract milestones, helping teams stay organized and on schedule.

What are the benefits of document control software for the construction industry

Document control software offers many advantages that help construction teams stay organized and efficient. It reduces errors, ensures compliance, and streamlines communication across all project stakeholders. Teams can focus more on completing work instead of managing paperwork.

Here are some of the benefits construction businesses can expect: 

• Centralized storage: All project documents are stored in one place, making it easy for authorized team members to access the information they need.
• Version control: Every change is tracked so teams always work with the most up-to-date documents.
• Improved collaboration: Team members and contractors can view, edit, and comment on documents in real time.
• Enhanced compliance: The system helps ensure that projects meet regulatory requirements and internal standards.
• Reduced errors and rework: Accurate documentation minimizes mistakes and costly rework.
• Mobile access: Teams can review and update documents on-site using smartphones or tablets.
• Audit trails: Detailed logs track who accessed or modified documents and when.
• Automated reminders: The software can alert users about deadlines, approvals, or contract milestones.
• Secure permissions: Access rights ensure sensitive information is only available to authorized personnel.
• Integration with other systems: Connects with project management tools, AI applications, and collaboration platforms.

What should construction businesses look for in a document control software system

When choosing document control software, construction businesses should focus on usability, scalability, and integration. The system should be easy for all team members to navigate while supporting growth as projects become larger or more complex.

Advanced features like AI-assisted workflows, automated alerts, and version tracking can save time and reduce mistakes. Mobile access is also important so field teams can view or update documents on-site. Security measures, such as permission settings and encryption, protect sensitive project information.

Support and customer service are key considerations. Businesses should evaluate whether the vendor offers training, responsive technical help, and regular updates. By selecting a system with the right features and reliable support, construction teams can streamline document management and maintain project efficiency.

10 top construction document control software packages

There are many options for construction document control software, each offering unique features for project management and collaboration. Choosing the right system depends on team size, project complexity, and workflow needs. The following list highlights ten top packages that help construction teams manage documents efficiently:

Here are ten construction document control software packages to consider:

1. SignTime
2. Procore
3. Autodesk Construction Cloud
4. PlanGrid
5. Bluebeam Revu
6. Buildertrend
7. Viewpoint Spectrum
8. Aconex
9. iFieldSmart
10. Superdocu

SignTime

SignTime is a versatile document control software designed to meet the needs of modern construction teams. It allows users to manage contracts and approvals in a centralized digital platform. SignTime supports multiple signature methods, including hand-drawn, typed, and traditional hanko signatures, as well as in-person signing, which is rare in the industry.

The platform integrates seamlessly with Salesforce. Its AI capabilities automatically identify counterparties, amounts, start and end dates, and upcoming contract renewals. Automated reminders help teams stay on track. SignTime combines efficiency, flexibility, and advanced technology to streamline document control and improve project outcomes.

Procore

Procore is a cloud-based construction management platform that includes document control features. It allows teams to store, share, and track project documents in a centralized location. The platform provides version control, access permissions, and audit trails to ensure accuracy and accountability.

Procore also integrates with project management tools, enabling seamless workflows across teams. Mobile access allows field personnel to view and update documents in real time. Its collaboration tools help reduce errors and improve communication among contractors, engineers, and managers.

Autodesk Construction Cloud

Autodesk Construction Cloud combines document management with design and project coordination tools. It allows teams to manage drawings, contracts, and submittals efficiently while maintaining version control. The platform supports cloud storage, mobile access, and real-time collaboration.

Autodesk Construction Cloud integrates with other Autodesk products, making it ideal for teams already using design software. It also provides reporting and compliance features to reduce project risks. Teams can track document status and updates across all stakeholders.

PlanGrid

PlanGrid focuses on mobile-first access to project documents. It allows teams to view, edit, and share drawings, specifications, and reports from tablets or smartphones. The platform includes version control and real-time updates to ensure all team members are working with the latest documents.

PlanGrid also provides field management features, such as issue tracking, progress photos, and punch lists. Its collaboration tools improve communication between office and field teams. The platform is designed to reduce errors and streamline workflows.

Bluebeam Revu

Bluebeam Revu is a digital workflow platform for PDF markup and collaboration. It allows teams to manage construction documents, drawings, and annotations in a single environment. Version tracking and cloud storage help maintain document accuracy.

The software supports real-time collaboration, enabling multiple team members to review and comment on documents simultaneously. Bluebeam Revu also integrates with other project management tools for streamlined workflows. It is widely used for drawing reviews, submittals, and construction approvals.

Buildertrend

Buildertrend is a construction project management platform that includes document control features. It allows teams to store contracts, bids, and project documents in one location. Version control and audit trails ensure accurate documentation.

The platform also provides communication tools, such as messaging and notifications, to keep teams informed. Mobile access allows on-site personnel to update and review documents. Buildertrend integrates with accounting and scheduling tools for a complete project management solution.

Viewpoint Spectrum

Viewpoint Spectrum is an integrated construction ERP system with document control capabilities. It centralizes project files, contracts, and submittals while providing version tracking and secure access. The platform supports large-scale projects and enterprise-level operations.

Viewpoint Spectrum also includes workflow automation and reporting tools to improve efficiency. Teams can track approvals, document status, and compliance requirements. Its integration with other Viewpoint products enhances project coordination.

Aconex

Aconex is a cloud-based construction collaboration platform focused on document and workflow management. It provides centralized storage for drawings, contracts, and correspondence. Version control and audit trails ensure all team members have access to accurate documents.

The platform supports approvals, issue tracking, and mobile access. Teams can collaborate in real time, reducing errors and miscommunication. Aconex is designed to improve project efficiency and compliance across large and complex projects.

iFieldSmart

iFieldSmart is a mobile-friendly construction document management platform. It allows teams to access, edit, and share project documents from any device. The platform includes version control, approval workflows, and audit trails.

iFieldSmart also integrates AI features to identify key contract dates and deadlines. Notifications and reminders help teams stay on schedule. The software is designed for efficiency, particularly for teams that require robust mobile access.

Superdocu

Superdocu is a cloud-based document control system for construction projects. It centralizes storage of drawings, contracts, and reports while providing version tracking and secure access. Teams can collaborate in real time and maintain compliance with project requirements.

The platform also includes workflow management tools, automated alerts, and reporting features. Superdocu helps teams reduce errors and improve communication between field and office personnel. Its simple interface makes it accessible for teams of all sizes.

SignTime is the best document control software 

SignTime stands out as a complete solution for document control. Its platform combines centralized document storage, flexible signature options, and AI-powered tools to streamline workflows. Teams can track contracts and approvals while automatically identifying important dates, amounts, and auto-renewals.

The software supports hand-drawn, typed, and hanko signatures, as well as in-person signing, making it adaptable for a wide range of industries. Integration with Salesforce and other project management tools ensures smooth collaboration across teams. Its global-ready design allows companies to expand beyond regional projects while maintaining efficiency and compliance.

Download our brochure to see whether SignTime might be a fit for your organization.