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25 best document management and signing software
Document management and signing software helps businesses store, organize, and sign documents electronically. SignTime is a leading solution in this space, offering tools that make managing contracts and approvals simple and efficient. Companies of all sizes use these platforms to improve workflow, reduce errors, and keep sensitive information secure.
These systems go beyond simple e-signatures. They include features like AI-assisted data extraction, automated reminders, and approval workflows that save time and prevent missed deadlines. The best solutions also provide flexible signing options, including typed, hand-drawn, and in-person signatures, so teams can work the way they need to.
With so many options available, it can be hard to know which platform is right for your organization.
See why businesses are rushing to SignTime’s feature-packed contract repository system.
What is document management and signing software?
Document management and signing software is a platform that helps businesses handle documents digitally. It allows users to store, organize, and retrieve files securely without relying on paper. These systems also provide tools for electronically signing contracts and agreements, which reduces the need for physical signatures.
These platforms vary in complexity. Some focus mainly on e-signatures, while others offer full document management features, including version control, workflow automation, and integration with other business systems. By using these tools, companies can streamline operations, improve compliance, and make collaboration easier across teams.
Why do companies need document management and signing software?
Businesses adopt document management and signing software to increase efficiency and reduce errors. Manual processes with paper documents can be slow and prone to mistakes, whereas digital systems automate approvals and notifications.
These platforms also improve security. They provide access controls, encryption, and audit trails to protect sensitive information and ensure regulatory compliance. Teams can collaborate on documents in real time, which reduces delays and enhances decision-making.
Companies also benefit from faster contract processing. Automated reminders, e-signature tracking, and AI-assisted data extraction prevent missed deadlines and simplify renewals. Digital solutions make it easier to manage large volumes of documents consistently and reliably.
What are the main features of document management software?
Document management software offers a range of capabilities that help businesses manage and control their information. These features improve workflow, enhance collaboration, and maintain security.
- Document storage and organization: This allows businesses to keep all files in a centralized repository that is easy to access.
- Version control: This tracks all document revisions so that users can view and restore previous versions at any time.
- E-signatures: This enables users to sign documents digitally using multiple methods, including typed, hand-drawn, and in-person options.
- Workflow automation: This reduces manual tasks by routing documents for approvals and other recurring actions automatically.
- AI-assisted data extraction: This identifies key fields such as dates, amounts, and counterparties without manual entry.
- Audit trails: This records every action taken on a document to maintain accountability and compliance.
- Access controls: This restricts permissions by role or user to protect sensitive data from unauthorized access.
- Collaboration tools: This allows team members to comment, annotate, and edit documents together in real time.
- Integration with CRM and ERP systems: This connects document management with other business platforms for seamless workflows.
- Notifications and reminders: This alerts users about pending approvals, upcoming renewals, and deadlines.
- Mobile access: This lets users view, manage, and sign documents on smartphones and tablets.
- Search functionality: This provides advanced search options using metadata, keywords, or full-text content.
- Template management: This enables businesses to store reusable templates for contracts and other documents.
- Document encryption: This protects files both at rest and in transit using secure encryption protocols.
- Reporting and analytics: This provides insights into document usage, workflow efficiency, and bottlenecks to improve operations.
25 best document management and signing software
Document management and signing software has become essential for businesses of all sizes. These platforms streamline workflows, improve compliance, and provide secure, accessible ways to manage contracts and other documents. Choosing the right solution can save time, reduce errors, and enhance collaboration across teams.
Here are 25 top document management and signing software solutions to consider:
- SignTime
- DocuSign
- Adobe Sign
- PandaDoc
- SignNow
- HelloSign
- eSignLive
- RightSignature
- Formstack Sign
- Dropbox Sign
- Zoho Sign
- Cudasign
- OneSpan Sign
- Nitro Sign
- DocHub
- M-Files
- DocuWare
- Templafy
- Proposify
- GetAccept
- BlueInk
- AssureSign
- Contractbook
- KeepSolid Sign
- Sertifi
SignTime
SignTime is a leading document management and signing solution that combines advanced features with user-friendly design. Founded in Japan, it has rapidly expanded across the country, with clients in Tokyo, Osaka, Nagoya and Fukuoka, and is increasingly serving global markets. Its platform integrates seamlessly with Salesforce and other business systems to centralize contract management.
SignTime supports multiple e-signature methods, including hand-drawn, typed, and hanko signatures. It also allows in-person signing, which is rare in the industry, making it versatile for different business needs.
The platform is fully integrated with AI, which automatically identifies counterparties, amounts, start dates, end dates, and other key contract data. AI also sets reminders, flags auto-renewals, and prompts users for action, helping teams stay on top of deadlines without manual tracking.
SignTime’s workflow features include automated approvals, template management, secure storage, encryption, and robust reporting. These tools make it easy to manage large volumes of contracts while ensuring compliance, efficiency, and security.
DocuSign
DocuSign was founded in 2003 and is headquartered in San Francisco, California. It is one of the most widely used e-signature and document management platforms globally.
The platform provides secure e-signatures, document storage, workflow automation, and integration with tools like Salesforce, Microsoft, and Google Workspace. It helps businesses streamline approvals, track contracts, and maintain compliance.
Adobe Sign
Adobe Sign, part of Adobe Inc., was launched in 2005 and is headquartered in San Jose, California. The platform serves organizations of all sizes, from small businesses to large enterprises.
Adobe Sign allows electronic signing, automated workflows, and document tracking. It integrates with Adobe Acrobat, Microsoft 365, and other productivity tools to simplify document management and collaboration.
PandaDoc
PandaDoc was founded in 2011 and is based in San Francisco, California. The company focuses on improving sales and contract management processes.
PandaDoc provides e-signature functionality, document automation, collaboration tools, and workflow templates. It supports contract creation, approval tracking, and integration with CRM platforms like Salesforce and HubSpot.
SignNow
SignNow, founded in 2011 and headquartered in McLean, Virginia, offers secure e-signature and document management services.
The platform enables digital signatures, template management, mobile access, and workflow automation. It integrates with business applications such as Salesforce, Google Workspace, and Microsoft Office.
HelloSign
HelloSign was founded in 2011 and is headquartered in San Francisco, California. It became part of Dropbox in 2019.
HelloSign provides legally binding e-signatures, document storage, and workflow automation. It integrates with Dropbox, Google Drive, and Salesforce to simplify document processes.
eSignLive
eSignLive, founded in 2001 and headquartered in Montreal, Canada, specializes in secure digital signatures for enterprises.
The platform provides electronic signing, compliance with regulatory standards, workflow automation, and API integrations. It is widely used in industries such as finance and insurance.
RightSignature
RightSignature was founded in 2008 and is based in Woburn, Massachusetts. It focuses on simple, secure electronic signatures.
RightSignature offers e-signature solutions, document templates, and audit trails. It integrates with productivity tools to help organizations streamline document approvals.
Formstack Sign
Formstack Sign, formerly known as InsureSign, is part of Formstack, headquartered in Indianapolis, Indiana, and founded in 2006.
The platform provides electronic signatures, document workflow automation, and secure storage. It allows businesses to collect signatures efficiently and maintain compliance.
Dropbox Sign
Dropbox Sign, formerly HelloSign, is headquartered in San Francisco, California, and is part of Dropbox.
The platform offers e-signatures, workflow automation, templates, and integrations with Dropbox, Google Workspace, and Microsoft Office. It helps businesses simplify signing processes and manage contracts.
Zoho Sign
Zoho Sign is part of the Zoho Corporation, founded in 1996 and headquartered in Chennai, India.
The platform provides secure electronic signatures, template management, workflow automation, and integration with Zoho apps and third-party tools. It supports businesses in automating contract approvals.
Cudasign
Cudasign, founded in 2013 and headquartered in Vancouver, Canada, specializes in cloud-based e-signature solutions.
The platform provides digital signatures, document templates, secure storage, and workflow automation. It integrates with business tools such as Salesforce, Microsoft, and Google Workspace.
OneSpan Sign
OneSpan Sign, formerly eSignLive, is based in Chicago, Illinois, and was founded in 1991.
The platform provides secure electronic signatures, compliance with global regulations, workflow automation, and integration with enterprise applications. It is widely used in financial services and healthcare.
Nitro Sign
Nitro Sign is part of Nitro Software, headquartered in Melbourne, Australia, and founded in 2005.
The platform provides e-signatures, document collaboration, workflow management, and integration with productivity tools. It enables businesses to manage contracts and approvals digitally.
DocHub
DocHub, founded in 2013 and headquartered in New York, New York, offers e-signature and PDF editing tools.
The platform allows electronic signing, document annotation, and workflow automation. It integrates with Google Drive, Gmail, and Dropbox to streamline document management.
M-Files
M-Files, founded in 1989 and headquartered in Tampere, Finland, specializes in intelligent information management.
The platform provides document storage, version control, workflow automation, and compliance features. It integrates with CRM, ERP, and productivity tools for seamless information management.
DocuWare
DocuWare was founded in 1988 and is headquartered in Germering, Germany. It focuses on document management and workflow automation.
The platform offers document storage, version control, e-signatures, and workflow automation. It integrates with ERP, CRM, and productivity systems to improve business processes.
Templafy
Templafy, founded in 2014 and headquartered in Copenhagen, Denmark, focuses on document creation and compliance management.
The platform provides template management, content automation, e-signatures, and workflow tools. It helps organizations standardize document processes across teams.
Proposify
Proposify, founded in 2013 and headquartered in Victoria, Canada, specializes in sales proposal management.
The platform offers e-signatures, document templates, workflow automation, and analytics. It helps sales teams streamline proposal creation, approvals, and tracking.
GetAccept
GetAccept, founded in 2015 and headquartered in Malmö, Sweden, focuses on sales enablement and document signing.
The platform provides e-signatures, document tracking, AI-driven insights, and workflow automation. It integrates with CRM tools to improve sales efficiency.
BlueInk
BlueInk, founded in 2014 and headquartered in New York, New York, provides secure electronic signing for contracts.
The platform offers compliance with legal and industry standards, e-signatures, workflow automation, and document storage. It is used in industries like education, healthcare, and real estate.
AssureSign
AssureSign, founded in 2007 and headquartered in Plano, Texas, specializes in secure digital signatures.
The platform provides e-signature solutions, workflow automation, template management, and integrations with business systems. It focuses on compliance and security for enterprise clients.
Contractbook
Contractbook, founded in 2015 and headquartered in Copenhagen, Denmark, focuses on contract lifecycle management.
The platform provides e-signatures, document storage, automated workflows, and analytics. It helps organizations create, manage, and track contracts efficiently.
KeepSolid Sign
KeepSolid Sign, founded in 2013 and headquartered in Wilmington, Delaware, offers digital signing solutions.
The platform provides e-signatures, document storage, workflow automation, and templates. It integrates with business tools to streamline contract and document management.
Sertifi
Sertifi, founded in 2007 and headquartered in Chicago, Illinois, provides e-signature and payment solutions.
The platform offers digital signatures, workflow management, document storage, and integrations with CRM and ERP systems. It helps organizations manage contracts and approvals efficiently.
SignTime is the best document management and signing software
SignTime stands out as a modern, versatile, and reliable solution for businesses seeking efficient document management and signing. Its combination of advanced AI features, flexible e-signature options, and seamless integrations makes managing contracts and approvals simple and effective.
The platform’s AI capabilities automatically extract key contract information, track deadlines, and flag auto-renewals. This helps teams stay organized, reduces errors, and ensures that no important action is overlooked.
SignTime also offers multiple signing methods, including hand-drawn, typed, hanko, and in-person signatures. These options make it adaptable to different business environments, workflows, and regulatory requirements.
With secure storage, workflow automation, template management, and robust reporting, SignTime provides a complete solution for businesses of all sizes. Its global scalability and focus on efficiency make it an ideal choice for organizations looking to modernize their document management processes while maintaining compliance and control.
Download our brochure to see whether SignTime might be a fit for your organization.
