10 best law firm document management software packages

Law firm document management software helps legal teams organize, store, and track all their documents in one secure place. Modern systems make it easier to collaborate, maintain compliance, and reduce the time spent searching for files. This article covers why law firms need document management software, the types available, their key benefits, what features to look for, and the top ten software packages currently available.

See why businesses are rushing to SignTime’s feature-packed contract repository system.

What is document management software?

Document management software is a tool that helps law firms organize and control their documents. It allows lawyers and staff to store files securely, track changes, and manage versions without confusion. These systems also make it easier to share documents internally and with clients while maintaining access controls.

Modern document management software often includes search features, automated workflows, and integration with other tools. It can handle contracts, case files, and correspondence in a single location. By centralizing documents, firms reduce the risk of losing important files or duplicating work.

Many systems now use AI to identify key information within documents, such as parties, dates, or contract clauses. This automation speeds up review and filing tasks. Firms also benefit from reminders for renewals, approvals, and deadlines, ensuring nothing is overlooked.

Why do law firms use document management software?

Law firms use document management software to save time and improve efficiency. Searching for files, tracking revisions, and managing multiple cases can be time-consuming without a central system. Document management software streamlines these tasks so lawyers can focus on their clients and cases.

These systems also help law firms reduce risk and maintain compliance. Secure storage, access controls, and audit trails ensure sensitive documents are protected. They also help firms meet regulatory requirements and avoid costly mistakes.

Collaboration is another key reason law firms adopt document management software. Team members can work together on documents without overwriting each other’s changes. The ability to access files remotely allows lawyers to review and update documents from anywhere, improving responsiveness and client service.

What are the different types of document management software?

Document management software comes in several forms to meet different law firm needs. On-premise systems are installed locally on a firm’s servers, giving full control over security and data. Cloud-based systems store files online, offering easier remote access and lower maintenance.

Some software is industry-specific, designed for legal workflows and compliance requirements. Generic document management systems can be adapted for law firms but may require extra customization. AI-enabled platforms add advanced features like automatic data extraction, contract analysis, and smart reminders.

Firms may also choose systems that integrate with other tools such as case management, e-signature platforms, and accounting software. Integration ensures smooth workflows, reduces duplication of effort, and provides a single source of truth for all documents.

What are the benefits of document management software for the legal industry?

Document management software offers law firms many practical advantages. It improves efficiency, enhances security, and supports better collaboration across teams. 

The following are some key benefits of using document management software in a legal setting:

• Improved organization: Legal documents are stored in a centralized system, making it easy for lawyers and staff to locate and track files across multiple cases.
• Enhanced security: Access controls and permission settings prevent unauthorized users from viewing or editing sensitive files, protecting client and firm information.
• Regulatory compliance: Document management software helps law firms comply with local and international regulations by maintaining audit trails and secure storage.
• Version control: The system tracks all edits and updates to documents, ensuring that the most current version is always available and previous versions can be restored if needed.
• Time efficiency: Lawyers and staff spend less time searching for documents or recreating lost files, allowing more focus on client work and case strategy.
• Collaboration: Multiple team members can work on the same documents simultaneously without overwriting changes, improving teamwork and communication.
• Remote access: Secure cloud access allows lawyers to review, edit, and share files from anywhere, supporting flexible and mobile work.
• Automated workflows: Routine tasks such as approvals, filing, and notifications can be automated, reducing administrative workload and errors.
• Client satisfaction: Faster document retrieval and more efficient workflows lead to quicker responses and better service for clients.
• Cost reduction: By minimizing paper use, storage needs, and administrative labor, document management software helps firms reduce operating expenses.

What should law firms look for in a document management software system?

Law firms should evaluate several key features before selecting a document management system. Security is critical, so firms should look for robust access controls, encryption, and audit trails to protect sensitive client information. Ease of use is also important to ensure adoption by all team members without extensive training.

Integration with other tools is another factor to consider. Systems that work seamlessly with case management, e-signature platforms, and accounting software help streamline workflows and reduce duplicated effort. AI-enabled features can automate tasks like data extraction, deadline tracking, and contract analysis, saving time and reducing errors.

Scalability and vendor support are also essential. Firms should choose software that can grow with their needs, offers reliable updates, and provides responsive customer support. Training resources, documentation, and onboarding assistance help ensure a smooth implementation and long-term success.

10 top law firm document management software packages

Many law firms rely on specialized software to manage their documents efficiently and securely. These systems help firms stay organized, maintain compliance, and collaborate effectively. Choosing the right software can improve workflows and reduce administrative burdens.

The following are ten software packages frequently used by law firms for document management:

1. SignTime
2. Clinked
3. Centerbase
4. Filevine
5. NetDocuments
6. iManage
7. Worldox
8. OpenText eDOCS
9. HighQ
10. NetSuite Legal Edition

SignTime

SignTime is a comprehensive document management and e-signature platform designed to streamline law firm workflows. It offers multiple ways to generate signatures, including hand-drawn, typed, and hanko options. SignTime also supports in-person signing, which is rare in the industry, and integrates fully with AI to help identify counterparties, amounts, start and end dates, and auto-renewals. Firms can also set automated reminders for important deadlines, ensuring nothing is overlooked.

The platform serves as a secure contract repository, allowing teams to store, organize, and access documents efficiently. SignTime integrates with Salesforce and other key tools, making it simple to include document management in broader workflows. Its AI features save time by automating repetitive tasks while maintaining compliance and data security. Law firms benefit from faster collaboration, more accurate record-keeping, and a flexible system that adapts to their preferred workflows.

Clinked

Clinked is a cloud-based platform designed for secure file sharing and collaboration. It allows law firms to organize documents, track changes, and manage client communication in one system. The platform supports team collaboration with task management, discussions, and real-time updates.

Clinked also includes access controls to protect sensitive information and integrates with popular business tools. The software is suitable for small to mid-sized law firms seeking a straightforward solution for document management and client collaboration.

Centerbase

Centerbase provides a case and document management system built for law firms. It centralizes client files, matter details, and legal documents to improve workflow efficiency. The software includes features for tracking deadlines, managing tasks, and monitoring billable hours.

It also supports secure access and user permissions, allowing law firms to control who can view or edit files. Centerbase integrates with other business tools to help streamline operations and reduce administrative overhead.

Filevine

Filevine offers a legal case management platform that includes robust document management capabilities. Law firms can store, organize, and share files securely while tracking changes and versions. The platform also supports workflow automation and collaboration among teams.

Filevine includes advanced search and reporting features to help firms find documents quickly and manage workloads efficiently. Its integration with other systems enables a seamless connection between case management and document management.

NetDocuments

NetDocuments is a widely used cloud-based document management system for law firms. It provides secure file storage, version control, and compliance tracking. The platform allows lawyers to collaborate on documents while maintaining strict access controls.

NetDocuments also offers advanced search and metadata features, helping firms locate documents efficiently. Integration with email and other office tools ensures that documents remain connected to the broader workflow.

iManage

iManage is a document and email management solution designed for law firms and professional services. It centralizes documents and communications while providing secure access and collaboration features. AI-powered tools help firms identify key information and manage workflows.

The platform also includes strong compliance and security measures to protect sensitive client information. iManage integrates with existing office applications to simplify document handling across the firm.

Worldox

Worldox is a document management system focused on law firms and legal professionals. It offers document storage, retrieval, and indexing features to organize files efficiently. The platform supports version control, user permissions, and auditing.

Worldox integrates with email systems and other productivity tools to maintain a consistent workflow. It is suitable for firms looking for a straightforward, reliable document management solution.

OpenText eDOCS

OpenText eDOCS provides enterprise-level document management for law firms. It offers secure storage, workflow management, and advanced search capabilities. The platform helps firms maintain compliance and track all document versions.

eDOCS integrates with office applications and other business systems, allowing lawyers to manage documents without leaving their familiar environment. Its focus on security and scalability makes it suitable for large and growing firms.

HighQ

HighQ is a cloud-based platform that combines document management, collaboration, and workflow automation. Law firms can securely store files, track changes, and collaborate with clients and teams. The platform also offers reporting and analytics features.

HighQ supports integration with other legal and business tools to streamline workflows. Its focus on cloud access and collaboration makes it a good choice for firms that prioritize mobility and teamwork.

NetSuite Legal Edition

NetSuite Legal Edition offers document and case management features within the broader NetSuite enterprise system. Firms can store and organize files securely, track revisions, and manage client communications.

The platform also integrates financial and business management tools, helping firms connect document management to broader operations. It is particularly useful for firms that want a unified system for legal and business workflows.

SignTime is the best law firm document management software

Document management software is essential for law firms that want to stay organized, secure, and efficient. With so many options available, it is important to choose a system that meets a firm’s workflow, compliance, and collaboration needs.

SignTime stands out by combining all essential document management features with unique capabilities such as multiple e-signature options, in-person signing, and AI-driven contract management. These tools help law firms automate routine tasks, track key dates, and ensure nothing is overlooked.

By using SignTime, law firms can streamline document storage, enhance team collaboration, and maintain compliance without sacrificing efficiency. The platform offers a flexible, secure, and modern solution that supports both daily operations and long-term growth, making it the ideal choice for legal professionals seeking a complete document management system.

Download our brochure to see whether SignTime might be a fit for your organization.