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18 best paperless HR software solutions
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Paperless HR software transforms how companies manage employee records, onboarding, payroll, and compliance by replacing manual, paper-based processes with digital workflows. Going paperless in HR means more than just scanning documents — it involves automating approvals, securely storing contracts, and enabling remote collaboration. Businesses of all sizes adopt paperless HR software to improve efficiency, reduce errors, and maintain audit-ready records.
This article breaks down key components and benefits of paperless HR software and reviews top solutions organized by their function. Whether you’re looking to streamline onboarding or centralize contract management, understanding these tools can help you choose the right system for your organization’s needs.
See why businesses are rushing to SignTime’s feature-packed contract repository system.
Why businesses choose paperless HR software
Businesses adopt paperless HR software to make their human resources operations faster and more reliable. Manual paper processes slow down approvals and increase the chance of errors like lost documents or missed deadlines. Digital HR tools help teams process requests quickly and keep better records.
Remote work also drives demand for paperless solutions. When employees and managers are not in the same office, digital workflows keep everyone connected and able to complete tasks without delay. Companies also face growing compliance requirements that make audit-ready records essential. Going paperless helps meet these demands with secure, searchable files.
Other reasons include cutting costs related to printing, storage, and manual labor. By removing paper from HR, organizations gain efficiency, reduce risk, and improve employee satisfaction.
Benefits of paperless HR software solutions
Paperless HR software delivers a range of advantages that improve HR functions and overall business performance. It speeds up routine tasks by automating approvals and document handling, so HR teams can focus on higher-value work.
These systems strengthen data security by storing sensitive employee information in encrypted, access-controlled repositories. They also provide better employee experiences by enabling self-service access to forms, paystubs, and benefits information anytime.
Compliance becomes easier with digital audit trails that record every change and approval. Plus, paperless HR tools scale with your business, supporting growing teams without the need for more manual processes.
18 paperless HR solutions you can implement today
Paperless HR software includes many tools that help organizations digitize and automate human resources processes. These solutions fall into several categories based on their core functions. From contract management to payroll and performance tracking, this list organizes 18 top solutions by category.
Contract repository management
Efficient contract management is vital for HR teams. These platforms centralize employee documents, support electronic signatures, and provide workflows that ensure compliance and speed approvals.
- SignTime
SignTime
SignTime is a comprehensive e-signature and contract management platform designed for both the Japanese market and global businesses. It offers multiple signature methods, including patented digital tools, long-term e-signatures, and traditional hanko stamps. With a centralized, searchable repository, built-in approval workflows, and Salesforce integration, SignTime helps HR teams streamline contract handling, reduce risk, and maintain audit-ready records.
Onboarding and employee lifecycle management tools
Onboarding and employee lifecycle platforms help automate new hire paperwork, training assignments, compliance checks, and other HR processes that span an employee’s time with a company.
These tools reduce manual data entry and ensure consistent workflows.
- BambooHR
- Workday
- Zenefits
BambooHR
BambooHR focuses on small and medium-sized businesses seeking simple, user-friendly HR management. Its onboarding features include digital forms, task tracking, and e-signature support. BambooHR also offers employee self-service portals and performance management modules, making it a flexible solution to manage the entire employee lifecycle.
Workday
Workday provides a cloud-based platform that combines HR, payroll, and finance functions for medium to large enterprises. Its onboarding tools automate paperwork, background checks, and training assignments. Workday’s unified data model allows HR teams to gain insights into workforce trends while maintaining compliance across regions.
Zenefits
Zenefits is a modern HR platform built for fast-growing companies. It automates onboarding with customizable checklists, digital signatures, and benefits enrollment. Integrated payroll and compliance tools help ensure employees are paid accurately and on time, reducing administrative burdens.
Payroll and benefits administration platforms
Payroll and benefits platforms automate salary calculations, tax filings, benefits enrollment, and compliance reporting. These tools help HR and finance teams reduce errors and ensure employees are paid accurately and on time.
- ADP
- Gusto
- Paychex
ADP
ADP is a well-established payroll and HR services provider trusted by businesses of all sizes. It offers scalable payroll processing, tax compliance, and benefits administration. ADP’s platform integrates with many HR systems, providing a comprehensive solution to streamline employee compensation and benefits management.
Gusto
Gusto is designed for small businesses looking for an easy-to-use payroll and benefits platform. It automates paycheck processing, tax filings, and benefits administration. Gusto also supports employee self-service and offers compliance tools to manage labor law requirements.
Paychex
Paychex offers payroll, HR, and benefits solutions tailored to small and mid-sized businesses. Its platform automates payroll tax payments, employee onboarding, and benefits management. Paychex also provides reporting tools to help companies track labor costs and maintain regulatory compliance.
Time tracking and attendance systems
Time tracking and attendance software helps businesses monitor employee work hours, manage schedules, and track paid time off.
These tools reduce errors in payroll and improve workforce management.
- Kronos
- TSheets
- Deputy
Kronos
Kronos is a leading workforce management platform that offers robust timekeeping, scheduling, and absence tracking. It helps companies automate labor tracking, ensure compliance with labor laws, and optimize staffing levels. Kronos is suitable for organizations of all sizes across various industries.
TSheets
TSheets, now part of QuickBooks, is a user-friendly time tracking app popular with small and medium businesses. It offers GPS-enabled clock-in/out, mobile accessibility, and integration with payroll systems. TSheets simplifies timesheet management and reduces manual entry errors.
Deputy
Deputy provides cloud-based scheduling, time tracking, and task management. It supports shift planning, attendance monitoring, and team communication. Deputy is designed to improve labor efficiency and help businesses stay compliant with work-hour regulations.
Performance management and employee engagement software
Performance and engagement platforms help organizations set goals, gather feedback, and monitor employee satisfaction.
These tools support ongoing development and foster a positive workplace culture.
- 15Five
- Lattice
- Culture Amp
15Five
15Five is a continuous performance management platform focused on employee feedback, goal tracking, and check-ins. It helps managers identify issues early and supports employee growth through regular communication. 15Five’s intuitive interface encourages ongoing engagement and transparency.
Lattice
Lattice combines performance reviews, goal setting, and employee engagement surveys in one platform. It provides managers with tools to recognize achievements, set development plans, and gather real-time feedback. Lattice promotes alignment and accountability across teams.
Culture Amp
Culture Amp specializes in employee engagement and analytics. It offers customizable surveys, feedback tools, and detailed reports to help organizations understand workplace sentiment. Culture Amp’s insights support data-driven decisions that improve retention and productivity.
Learning and development platforms
Learning and development software provides training content, tracks employee progress, and supports skill growth. These platforms help businesses maintain compliance and foster continuous professional development.
- Cornerstone OnDemand
- LinkedIn Learning
- Udemy for Business
Cornerstone OnDemand
Cornerstone OnDemand is a comprehensive learning management system designed for large organizations. It offers course libraries, compliance training, and development pathways. Cornerstone’s tools help HR teams deliver, track, and measure employee learning effectively.
LinkedIn Learning
LinkedIn Learning offers a vast library of professional courses covering business, technology, and creative skills. Its platform integrates with many HR systems, allowing organizations to assign training and monitor progress. Employees can learn at their own pace with expert-led videos.
Udemy for Business
Udemy for Business provides on-demand access to thousands of courses in diverse topics. It enables companies to create custom learning paths and track employee engagement. Udemy’s flexible platform supports skill development tailored to individual and organizational goals.
Analytics and reporting tools
Analytics and reporting platforms provide insights into workforce trends, turnover rates, and compliance metrics. These tools help HR leaders make data-driven decisions and improve organizational performance.
- Visier
- PeopleSoft (HR modules)
Visier
Visier offers advanced people analytics that give HR teams a deep understanding of workforce dynamics. It tracks key metrics like turnover, diversity, and employee engagement. Visier’s intuitive dashboards help leaders identify risks and opportunities for improvement.
PeopleSoft (HR modules)
PeopleSoft, part of Oracle, includes powerful HR analytics and reporting capabilities. Its modules cover workforce management, compliance, and talent analytics. PeopleSoft helps enterprises monitor HR performance and generate reports needed for audits and strategic planning.
Get more from paperless HR software with SignTime
Choosing the right paperless HR software means finding tools that not only digitize processes but also connect smoothly with your broader workflows. SignTime stands out as a powerful contract repository and e-signature platform designed for both global and Japanese businesses.
With multiple signature options—including patented digital signatures, long-term e-signatures, and traditional hanko stamps—SignTime adapts to diverse needs. Its centralized repository and built-in approval workflows simplify managing employee contracts and compliance documents. Salesforce integration adds another layer of efficiency, linking contract data directly to HR and sales processes.
By embedding SignTime into your HR technology stack, you reduce risk, speed approvals, and maintain clear audit trails. This makes it easier to keep your records organized and compliant while supporting a seamless, paperless HR experience.
Download our brochure to see whether SignTime might be a fit for your organization.
